Oak View Group

Office Manager| Citizens Bank Park

Location US-PA-Philadelphia
Job ID
2022-9163
Group
OVG - Venue Management
Location Name
Citizens Bank Park
Category
Accounting/Finance
Type
Regular Full-Time

Oak View Group

Oak View Group is a sports and entertainment company engaged in a wide variety of activities, including arena development, facility management, arena and stadium alliance, sponsorships and partnerships, security services, publications, conferences, and consulting. The company, privately held, is headquartered in Los Angeles, California with offices throughout the world.

Overview

The Office Manager will provide administrative support to all OVG departments (concessions, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries.  Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company

 

Given the small size of the OVG onsite office (usually 2 FT employees), it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

 

Responsibilities

  • Contact potential new hires and organize/conduct new employee orientation
  • Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; assigning and checking clerical functions
  • Maintain office efficiency by planning and implanting office systems, layouts, and equipment procurement.
  • Aid in the coordination of department budget and monitoring progress through fiscal year
  • Aid with coordinating and processing inventory orders and onsite vendor services
  • Prepare the weekly housekeeping staff schedule per the departments approved budget, and distribute the schedule to management for review
  • Process paperwork associated with employee vacation, health & welfare, disability
  • Prepare event estimates and communicate with event coordinators on event actual expenses
  • Keep management informed by reviewing and analyzing special reports, identifying trends
  • Aid with management/overseeing part-time housekeeping staff
  • Liaison with local Union representatives
  • Uphold and enforce compliance of OVG 360 policy and procedures and safety standards.
  • Perform other duties and responsibilities as well as aiding as needed throughout the operation.

Qualifications

  • Degree in Business or related field is desirable
  • Proficiency in Microsoft suite such as word processing and spreadsheet applications
  • Excellent interpersonal and communication skills
  • Demonstrated ability to function in a fast paced, high-pressure environment
  • Responsible to work independently
  • Payroll and scheduling system background
  • Prior purchasing experience is a plus
  • Must be initiative-taking with excellent organizational skills

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Vaccination Statement

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19.   Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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