Administrative Assistant | Part-Time | Jungle Island

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

In this role, you will provide administrative support to all departments at the venue, as well as to the General Manager. Your responsibilities will include administration, accounting, and payroll functions. This challenging position requires you to demonstrate consistent reliability, accurate attention to detail, and the ability to multitask while working well under pressure with changing deadlines. Additionally, you should possess excellent organizational and time management skills and be able to interact effectively with a diverse range of individuals. If you have the necessary qualifications, we would love to hear from you. Apply today!

This role will pay an hourly rate of $27.00-$30.00 

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until May 29, 2026.

Jungle Island, Miami’s premier entertainment destination, combines the beauty of Miami’s tropical landscape with a jungle full of extraordinary animals from around the globe. Building upon its rich 80-year history, today’s Jungle Island is a contemporary theme park, featuring numerous wildlife such as lemurs, wallabies, capybaras and much more!

Jungle Island lives up to its name with unusual flora, from the extraordinary African sausage tree to a collection of rare cycads. Visitors to Jungle Island can stroll along the 1.35 miles of winding, covered trails while enjoying the many special exhibits, attractions and tours that are available. As Miami’s brightest and most unique destination, Jungle Island continues to delight the thousands of people who visit Miami each year.

As an Administrative Assistant, you will be responsible for overseeing a comprehensive range of accounting operations, which include accounts receivable (A/R), accounts payable (A/P), payroll reporting, and general ledger (GL) entries. Your duties will also involve performing month-end closing tasks, conducting account reconciliations, and preparing profit statements for management review.

Additional responsibilities include: 

• Providing general office/administrative/accounting support, including input of weekly cash and sales reports, data entry, and event reporting for various departments
• Ensuring W-4 and I-9 forms are completed and on file; maintain deductions file
• Collecting data from multiple sources and generating reports of our event operating results to the venue management team and the Corporate Finance Department
• Safeguarding company assets through close monitoring of accounting procedures; conducting audits as needed
• Preparing current workbooks containing financial information by event type; supervising preparation of NFP reports by event, and payroll reporting by event types
• Personnel file maintenance, answering employee inquiries regarding scheduling, facilities, job fairs, and new hire orientations, etc.
• Relaying accounting, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner

Education and Experience:

• High School graduate or equivalent.
• Minimum two years of business, general office or accounting experience

Additional requirements include:

• Knowledge and skill in using computer software, including MS Word / Excel / MS Email.Ability to adhere to a high level of attention to detail.
• Ability to maintain open, direct, positive and objective lines of communication with management.
• Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally and with flexibility.
• Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, NPO coordinators and volunteers, clients, vendors, business contacts, etc.
• Ability to be self-directed in a team-oriented environment
• Ability to work evenings and weekends, if necessary, as required in an event-driven environment.
• Ability to work overtime hours, if necessary.
• Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial and employee matters

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.