Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

The Palm Springs Plaza Theatre Event License Administrator- Part Time is responsible for managing the application, processing, and renewal of event permits and licenses within a jurisdiction, ensuring compliance with local regulations by reviewing applications, collecting necessary documentation, and issuing licenses for various events like theatrical productions, festivals, concerts, street fairs, and large gatherings; they also maintain accurate records of issued licenses and may handle inquiries regarding event permitting procedures. This position reports directly to the SVP GM of the Theatre (PSPT).

Palm Springs Plaza Theatre Administrative Office:
201 N Plam Canyon Drive
Suite 210
Palm Springs, CA 92262

This role pays an hourly rate of $35 to $40.

Benefits for PT roles: 401(k) savings plan and 401(k) matching.

This position will remain open until May 23, 2025.

Palm Springs Plaza Theatre

The Palm Springs Plaza Theatre (PSPT) has an impressive role in the history of Palm Springs. The theatre’s iconic identity was established on its opening to the public in 1936 with the world premiere of the Oscar-winning George Cukor film, Camille, with its legendary star, Greta Garbo, who allegedly slipped into the back of the theatre after the lights went down. In addition to being a movie theatre, it was also the venue for nationally-broadcast radio theatre programs by such luminaries as Bob Hope, Bing Crosby, Jack Benny, and Amos ‘n’ Andy.

Over the decades, the building has deteriorated, and the Plaza Theatre Foundation has been established to raise funds in order to support the City of Palm Springs’ effort to fully restore the historic theatre.

Our goal is to prepare this one-of-a-kind community facility for a “Next Act” by replacing or restoring most systems, installing new seats, sound, and lighting, adapting the structure to meet current ADA requirements, and providing the theatre with modern facilities needed to provide Palm Springs and the Valley with a venue accessible and affordable for everyone. Exciting new developments include:

The Palm Springs Plaza Theatre restoration project is now underway. Woodcliff Construction of Los Angeles has been hired to oversee the comprehensive renovation of the historic building. The restoration work will take approximately one year to complete, allowing the Plaza Theatre to open in 2025.

The City of Palm Springs has asked the Palm Springs Plaza Theatre Foundation to expand its mission beyond the restoration itself and to then operate the theatre once it is reopened. The Foundation is continuing to raise funds to support this renovation and also provide startup costs once it is completed. The Foundation has already raised approximately $15M but must raise at least $10M more to cover the construction costs and contingencies plus startup expenses.

The Plaza Theatre will once again become a major economic driver for the City, generating millions in economic activity and will bring hundreds of visitors and locals per week to the downtown to see quality entertainment. The Foundation has partnered with Oak View Group to bring diverse high-quality programming.

When restored, the Plaza Theatre will be the only place available for the entire community to come together and utilize it as an affordable community venue showcasing diverse programming for all people, local youth organizations, promoting multicultural programming in film, music, live theater, education, comedy, and entertainment for all. It will also support and serve nonprofit organizations like the Palm Springs International Film Festival, ONE-PS, the Jessie O. James Desert Highland Unity Center, LGBTQ+ organizations, Arts groups, modernism-related events, our senior population, and many others.

Key responsibilities of the Event License Administrator includes:

• Application processing:
  • Receive and review event license applications, verifying completeness of information and required documentation.
  • Assess event details like location, date, type of activity, expected attendance to ensure compliance with local ordinances.
  • Contact applicants to request additional information or clarification if needed.

• License issuance:
  • Issue event licenses upon approval, including generating permits and necessary documentation.
  • Collect appropriate fees associated with event licenses.
  • Maintain a comprehensive database of issued licenses with detailed information about each event.

• Renewal process:
  • Monitor license expiration dates and initiate renewal procedures.
  • Communicate with event organizers regarding renewal applications and deadlines.

• Compliance monitoring:
  • Conduct site inspections to verify compliance with license conditions and local regulations.
  • Investigate complaints regarding event violations and take appropriate actions.

• Customer service:
  • Respond to inquiries from event organizers regarding license requirements, application process, and compliance matters.
  • Provide information and guidance on event permitting procedures.

• Data management:
  • Maintain accurate records of event license applications, approvals, renewals, and any associated documentation.
  • Generate reports on event licensing activity and trends. 

Required skills and qualifications:

• Strong administrative skills with attention to detail and ability to manage complex data 
• Knowledge of local (Palm Springs) event permitting regulations and ordinances 
• Excellent communication and interpersonal skills to interact with event organizers and stakeholders 
• Proficiency in computer systems for data entry, recordkeeping, and report generation 
• Ability to work independently and meet deadlines  

• Must have 5 plus years in the Entertainment Industry with experience in working with Artists and Agents

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.