Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Oak View Group is seeking a highly organized, proactive, and experienced Executive Assistant to support the Chief Legal Officer (“CLO”); Senior Vice President, Global Venue Development (“SVP”);  and Senior Director, Legal & Business Affairs (“Senior Director”). This is an exciting opportunity for someone with a strong background as an Executive Assistant within legal environments, including law firms or corporate legal teams. The successful candidate will play a key role in ensuring the smooth operation of the Legal & Business Affairs department, providing high-level administrative support, and maintaining excellent communication between internal teams, external stakeholders, and senior leadership.

This role pays an hourly rate of $40-$45.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until May 16, 2025.

• Provide comprehensive executive assistance to the CLO, SVP, and Senior Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Act as a liaison with internal/external stakeholders, ensuring timely communication and responses to inquiries.
• Prepare and organize meeting agendas, take detailed minutes, and follow up on action items.
• Manage confidential and sensitive information with the utmost discretion and professionalism.
• Assist in preparing documents, reports, and presentations as required by the legal team.
• Maintain and update files, documents, and databases, ensuring all records are accurate and up-to-date.
• Coordinate and track deadlines, ensuring timely submission of documents and other deliverables.
• Handle general administrative tasks, including expense reports, filing, office management, and organizing events or meetings.
• Anticipate the needs of the CLO, SVP, and Senior Director, proactively identifying opportunities to streamline processes and improve efficiency within the team.
• Collaborate with other departments, including HR, Finance, Accounting, Risk Management, IT, and Global Venue Development, to support broader business objectives.
• Assist with the preparation of contracts, agreements, and other legal documentation as needed.

• Minimum of three (3) years of experience as an Executive Assistant, preferably within a law firm or corporate legal team.
• Strong understanding of legal terminology, practices, and procedures.
• Experience using Concur or comparable platforms for expense reporting.
• Proven ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with a strong emphasis on document management.
• Excellent written and verbal communication skills, with the ability to interact effectively with senior leaders, clients, and external partners.
• Ability to manage multiple tasks simultaneously, prioritize effectively, and work under pressure to meet deadlines.
• Strong organizational skills with exceptional attention to detail.
• Ability to anticipate needs, think critically, and solve problems efficiently.

Preferred Qualifications:

• Previous experience working with corporate legal teams or in-house legal departments.
• Familiarity with legal contract management systems.
• Paralegal certification or similar legal training is a plus.
• Holds a notary license in the State of Colorado.
• Experience with basic office management (including inventorying and procuring supplies, organizing office-wide events, managing mail and packages, and communicating building updates to staff).
• Conversational ability in Spanish and/or Arabic.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.