Oak View Group

Purchasing Manager| Rhode Island Convention Center & Amica Mutual Pavilion

Location US-RI-Providence
Job ID
2024-15728
Location Name
Rhode Island Convention Center & Amica Mutual Pavilion
Category
Event Management / Sales
Type
Regular Full-Time

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry.  Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

 

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn

Overview

The Purchasing Manager is responsible for managing the day-to-day operations of the purchasing department.  This position is responsible for ensuring the effective management and operations of venue distribution/warehouse operations including inventory, receiving, purchasing/ordering, purchase order tracking, clean-up, transfers and equipment maintenance. 

 

This is a key position for the effective and profitable operation of the business. The employee must maintain excellent attendance and be available to work a variable event-driven schedule consisting of evenings and weekends. Open availability, professional presentation, outstanding interpersonal skills, self-direction and strong technical (computer and POS) aptitude required.  

 

This role will pay a salary of $70,000 to $80,000.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)

 

Job expires 8/01/2024

About the Venue

Conveniently located in the heart of downtown Providence, the RICC is within walking distance to restaurants, hotels, shops, art galleries, night clubs, museums and more. We offer 100,000 square feet of exhibition space, 20,000 square feet of ballroom space, 23 meeting rooms, and 30,000 square feet of pre-function space.

Responsibilities

  • Responsible for all aspects of product purchasing/ordering, receiving and distribution control for the venue.
  • Ensures that established procedures for tracking purchase orders, requisitions, receiving dockets and perpetual inventory are maintained; reports any deviations.
  • Responsible for independently initiating and authorizing any product orders and cancellations.
  • Responsible for delivering proper distribution of product and equipment while adhering to the highest standards of sanitation. Maintains sanitation and organizational systems of all warehouse storage areas.
  • Responsible for direction of receiving team to ensure all requisitioning for events, before, during and post-event break-down, warehouse returns, equipment storage, sanitation and maintenance.
  • Facilitates the on-going training, development, mentoring and supervision of receiving team, in conjunction with other department managers; responsible for completing documentation of team member performance and attendance issues in accordance with company policy and practice and determining appropriate employment action, if necessary.
  • Monitors product quality and ensure high level of guest service.
  • Adheres to purchase order system for all orders received at warehouse; verifies proper specification, size, quantity, etc. of goods received; supervise proper labeling, dating and stocking of supplies.
  • Oversees and ensures all appropriate stocking levels are met; rotates and maintains integrity of product.
  • Ensures proper transfer process of product, including follow-up documentation.
  • Ensures H.A.C.C.P. program is being adhered to.
  • Works with venue managers to ensure proper stock levels are maintained.
  • Conducts walk through of storage areas after the completion of the day to ensure all areas are clean.

Qualifications

  • High School diploma or equivalent
  • 3-5 years warehouse/purchasing or receiving experience preferred
  • 3-5 years or more of management experience preferred
  • Forklift certification preferred
  • Ability to establish and maintain a working relationship with vendors, suppliers and third-party purveyors
  • Ability to communicate with team, management and others in a clear, professional and courteous manner which fosters a positive, enthusiastic and cooperative work environment
  • Ability to make sound and independent operations decisions (i.e. regarding work assignments staffing adjustments, and/or responding to technical, product or equipment challenges) quickly and under pressure
  • Ability to communicate, read, and write in English
  • Solid working knowledge of computer applications: Microsoft office, Outlook/Excel/Word, POS systems, timekeeping systems and Stratton Warren systems
  • Ability to work well in a team-oriented, fast-paced, event-driven environment
  • Ability to calculate basic math functions (addition, subtraction, multiplication, division, percentages) as they relate to POS cash/credit transactions, cash reconciliation and product inventory
  • Ability to consistently adhere to the highest standards of integrity, professionalism, ethics and confidentiality

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.

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