Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry.  Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn. 

OVG/Spectrum Catering has an immediate opening for a full-time Payroll Coordinator. The Coordinator’s daily activities support both the HR Department as well as our employees. This position is ideal for an energetic and professional individual that does not mind wearing multiple hats and is able to multi-task at the highest level in a fast-paced event driven industry! Being well organized is a big part of supporting this department.

Summary

Perform payroll related duties including, but not limited to, payroll administration, payroll reconciliation, time keeping system support and support for other HR functions as needed.

Working Conditions and Environment

The employee works primarily in a large office building

This role will pay a salary of $28.37 to $36.06.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

• Assist our events, venues, and festival divisions with payroll entries into the timekeeping system
• Process multi-state bi-weekly payroll for 1,000+ employees under the guidance of Corporate Payroll
• Coordinate employee payroll processing including off-cycle pay, status changes, deductions, manual checks, adjustments, special pays, reversals, voids, etc.
• Communicate with all 50+ venue managers to confirm hours and tips weekly
• Complete audits of recordkeeping, reconciliations of processed payroll run,  employee direct deposits, wage assignments, IRS withholdings, etc.
• Verify and confirm payroll data being processed bi-weekly
•  Assist HR Department as needed
• Working knowledge of payroll accounting procedures and practices required.
• Demonstrated ability to maintain a high degree of confidentiality and professionalism in all aspects of the job.
• Demonstrated ability for accuracy and thoroughness in work.
• Demonstrated ability to effectively identify and resolve problems.
• Demonstrated ability to respond and adapt quickly to changing and sometimes ambiguous situations.
• Demonstrate sound and accurate judgment.
• Demonstrated ability to communicate effectively both orally and in writing, including the ability to write routine and non-routine reports and correspondence.
• Demonstrated ability to read and interpret documents such as instructions and manuals.
• Demonstrated ability to carry out instructions furnished in written, oral or diagram form.
• Demonstrated ability to understand, present and perform routine analysis of numbers and financial data.
• Demonstrated ability to plan and prioritize work activities effectively.
• Demonstrated ability to hold self and others accountable in meeting deadlines and commitments.
• Proficient in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Understanding of ADP payroll system
• Team player; excellent interpersonal skills
• Exhibits initiative, is a self-motivator and able to work autonomously in some instances

• Minimum 3-5 years of experience with multi-pay frequency and multi-state payroll processing of 1,000+ employees.
• Thorough knowledge & understanding of ADP Enterprise Payroll & ADP e-Time.  TimeSaver & ADP GL Experience a plus.
• Advanced level skills in Excel (Pivot Tables, VLookup, etc.) preferred
• Ability to maintain confidential and sensitive information
• Ability to work independently, with minimal supervision
• Maintain professionalism and composure under pressure
• Strong communication skills
• Great organization skills